91ÊÓƵ

91ÊÓƵ employees who seek to host a university-related meeting, event, or conference can utilize our Event Management System (EMS) independently to make room reservation requests at no charge for space, provided the following conditions are met:

1. All event attendees are 91ÊÓƵ staff, faculty, or students; or
2. Any external event attendees (non-employee or non-student) must be partners affiliated with the event host, collaborating on a shared initiative for the university.
   • Partners must be identified by Institutional Leadership and/or events must be approved by departmental heads. Any event or meeting with external guests must be attended at all times by a university employee acting as the host.

Employees are expected to abide by University policies and procedures. The program coordinator will be provided with the online resources to share with the guests, so they are aware of these expectations.

If the above hosting conditions are not met, please refer to the guidelines found on the External Community webpage.

Conferences & Events Staffing Resources 

Conference and Events staff can direct internal event hosts (i.e. employees and students) to the resources they need to put into place for their event. However, the responsibility of the planning and execution of the event falls upon the internal event hosts.

If you plan to bring external guests to campus and would like Conferences & Events staff to provide event support, please refer to the guidelines found on the External Community webpage.

Planning and Scheduling a Meeting, Event, or Conference 

During the academic year, we use a self-serve model through EMS for reserving space, on a first-come first-serve basis, with academic courses and institutional events having priority.

Occasionally, academic courses and institutional events need use of a previously reserved space; whenever possible, all campus stakeholders work together to modify plans, adjust schedules, and share space.

During the summer months (mid-May through mid-August), many campus spaces will have priority reservations for our conference guests; please check with the Conferences & Events team if you need assistance booking space in the summer.

Reserve Meeting Space

Plan Event

Overnight Use (Summer only)

Event Management System

Room scheduling is available through 91ÊÓƵ’s Event Management System (EMS).

All university employees have access to EMS; the application is available at the UIS Online Tools page and via the link below.  

It is important when making a space request in EMS that you ALWAYS provide the following:
 

• Meeting or event start and end times
• Room reservation times (if longer than the meeting or event times)
• Accurate number of people attending the meeting or event

A short introductory guide as well as comprehensive product information can be found below. Brief tutorials and scheduling trouble-shooting are also available; please contact with Carie Faszholz, the Data Analyst & Systems Operations Coordinator, at 503-352-2283.